Rental Info

Elkader Opera House Rental Policies

download and print the rental application & contract

download and print the wedding application 

Mission Statement
The Elkader Opera House Board of Trustees was created by ordinance 2004-01 of the City of Elkader. It is responsible to the City Council for managing the affairs and facilities, and promoting the usage, of the Elkader Opera House, except for those areas of the building designated by the City Council for municipal purposes.
It is the intent of the Board to assure that the community’s citizens and organizations derive optimum benefits from the
availability and usage of the Elkader Opera House. The following rules and guidelines have been established to provide for
the efficient and equitable fulfilment of that intent.

Application for Rental
Individuals and/or organizations desiring to use the Opera House Facilities must submit a completed application form and
deposit fee to the City Clerk’s Office. Upon approval of the application by the Board, or designated representative, the
facilities will be reserved for the purposes and date(s) specified in the approved application. Only persons 18 years of age orolder, and competent to sign a legal contract, will be allowed to reserve the Opera House.

Rental Charges
A basic charge will apply to each day’s use of the facilities, as follows:
1-99 Participants . . . . . . . . . . . . . . $100
100 or more Participants . . . . . . . . .$150
If participation is subject to an admission charge, registration fee or donation request, the basic charge will be supplemented by an $.80 charge for each participant occupying a seat during the day’s activities. The supplemental charges will be maintained in a reserve fund by the City of Elkader for use of the Elkader Opera House Board of Trustees in promoting the use of the Elkader Opera House.

Deposit
A deposit of $150 must be filed with the City Clerk’s Office before an application for the use of Opera House facilities will beapproved. The amount will be returned within ten days unless the facilities have been damaged or required extraordinary
maintenance services. Actual repair costs will determine any deduction from the deposit for damages. Custodial services
required for extraordinary maintenance conditions will be deducted from the deposit at the rate of $15 per hour.

Cancellation
Half of the deposit will be forfeited if an approved activity is cancelled less than 30 days prior to the scheduled event.

Usage
The entity responsible for the use of the Elkader Opera House must make arrangements with the City Clerk to have the
building unlocked or to pick up a key during regular office hours. If a key is checked out, the deposit will not be returned untilthe key is returned.
In addition, the entity responsible must make the City aware of any additional needs at least five days prior to the usage.
Renters shall not secure any decorations to any exterior or interior surface in any manner. This includes painted, varnished,
wallpapered, upholstered and carpeted surfaces. No tacks, staples, nails, tape, stitching, etc. Those needing to hang a
banner on the marquee must make arrangements with the City Clerk.

Use of Grand Piano
When the grand piano is used, the renter has the choice of paying for a tuning by a board approved tuner or paying a $50 fee
and the Board will be responsible for maintaining an acceptable tuning.

Lights and Sound
For stage performances, theatrical lighting is required. The lighting and sound equipment is property of the Opera House
Players and a separate rental fee is required.

Refreshments
Food and/or beverages will only be permitted in the dressing or backstage areas. None will be allowed in the theater seating
areas, lobby or on the stage. Food may be allowed on stage if it is part of an event, performance, or rehearsal. Any
exceptions must be authorized by the Elkader Opera House Board of Trustees.

Restricted Properties
Applicant must comply with all requirements and assume all costs arising from the use of patented, trade-marked or
copyrighted materials, equipment, devices, processes or dramatic rights used in the conduct of an event. The applicant’s
responsibilities shall include the payment of all royalties, license fees and other charges related to any music, live or recorded,or entertainment of any kind played, staged or produced during the event and will release the City from any and all liability that may be incurred from the rental of the Opera House.

Smoking-Drinking
Smoking and drinking of alcohol within the Elkader Opera House facilities is prohibited. Any exception to the drinking of
alcohol must be approved by the Elkader Opera House Board of Trustees.

Conduct of Participants
Renters, individuals and/or organizations, of the Elkader Opera House facilities will be responsible for the character and acts of participants in scheduled activities. The responsibility will include provisions for general supervision of an activity’s participants and sufficient security services to maintain order and protect persons and property. Inappropriate use of the Opera House may result in the inability of the entity to use the Opera House in the future.

Denial of Use
The City of Elkader reserves the right to deny use of the Elkader Opera House to an entity.